Workday HCM & Financials Implementation for a Research University
EvoTech implemented Workday HCM and Financials with a custom integration layer that unified HR and finance operations.
Challenge
The university ran legacy PeopleSoft HCM alongside a separate Oracle Financials environment, requiring extensive manual reconciliation and slow reporting cycles.
Approach
EvoTech led a 14-month Workday deployment covering HR, benefits, payroll, grants, procurement, and integration design. A custom integration layer connected Workday to the student system and multiple departmental applications.
Results
- Created a single source of truth for HR and finance data.
- Payroll processing time reduced by 60 percent.
- Month-end close shortened from 12 days to 5 days.
- Self-service adoption reached 89 percent for employee transactions.
Solution structure
Workday HCM & Financials implementation
Custom Integration Layer
Designed custom integration layer to connect Workday with existing university systems (SIS, finance, HRIS).
Phased Rollout
Implemented phased rollout with data validation, change management, and training programs.
Reporting & Governance
Built reporting dashboards and governance processes for ongoing operations and compliance.
Outcome metrics
Measurable business impact
Implementing Workday HCM and Financials for your university?
EvoTech can design and implement Workday with custom integrations that unify HR and finance operations while maintaining compliance and user adoption.